DIRECTOR VACANCY - SPRING 2019There is a vacancy on the board. If you are interested in joining the board and can commit to attending 5 meetings per year as well as taking responsibility for various tasks that may be required from board members, please email email@example.com with your name, address and a bit about yourself including an indication of the contribution you could make to the work of the board.
Directorship RotationDear Shareholders, You may recall our letter of 27 March 2018 in which we advised you of the Board’s decision to adopt a voluntary process for rotation of directors of Triangle Amenity Limited. Since then, two small changes have been made to deal with unintended consequences of the initial wording previously circulated. These are: The initial wording would have allowed (in certain circumstances) the automatic appointment of directors who have been approved neither by the Board nor by the shareholders. This would have been contrary to the articles of Triangle and also to good governance. There was no protection of the position of anyone serving a trial period as an observer at Board meetings, in that the vacancy they were intended to fill could be taken by a nominated candidate appointed during the trial period. This would have been manifestly unfair to the observer, and would undermine the processes which have been in place for some years following a survey of shareholders. Accordingly the Board have revised the Rotation Mechanism to correct these issues, and a copy of the revised version is attached to this letter. We would also take this opportunity to notify you (for the purpose of the Rotation Mechanism) that the General Meeting this year will take place on 16 October 2018 at a venue to be determined, and which will be notified to you when the formal notice of the meeting with agenda and supporting papers are issued. Please note that: 1. As the longest serving director, Robbie Rogers will be retiring under the Rotation Mechanism. 2. Regina Boet is serving a trial period as an observer, which will expire after the General Meeting at which time a decision will be made as to her appointment as a director. In the meantime, no other person can be appointed to the vacancy which she will fill if appointed. 3. The last day on which nominations for any vacancies as director can be made is 18 September 2018. Rotation Mechanism
Roadway wall survey resultsDear Shareholders and Residents We wanted to provide you with an update on the Roadways Wall Survey that we asked residents about in our letter of 11'th April 2018. Firstly before we get to the results, a big thank you to all of those who took time to respond as we really appreciate your feedback and participation in the activities being undertaken by the board. Now to the results, these have been detailed out below for your information purposes, but it is apparent that the overwhelming majority of respondents voted in favour of Option 2 which was the Indent Option allowing the preservation of the mature lyme trees. Consequently the directors are now undertaking more detailed discussions with contractors and professionals over the coming months to finalise the project and will be happy to provide a further update during the forthcoming General Meeting which we will write to you about nearer the time. Breakdown of the results : Below you’ll find the results of the roadway survey which can be summarised as follows: By Individual Flat Owner or Tenant:
|Option 1 – Replace||Option 2 – Indent||No Strong views|
|Contributing Roadway responses *||10||21||1|
|Option 1 – Replace||Option 2 – Indent||No Strong views|
|Contributing Roadway responses *||4||10||0|
- Individual response basis – entire garden – roughly 75% in favour of option 2
- Individual response basis – contributing roadway only – roughly 66% in favour of option 2
- Freeholder basis – entire garden – roughly 85% in favour of option 2
- Freeholder basis – contributing roadway only – roughly 70% in favour of option 2
Clifton Gardens Wall Project
Please follow the link to a covering letter from the directors of Triangle Amenity Limited along with explanation letters relating to two options for works to the wall at the front of 26-54 Clifton Gardens which is part of the Triangle Amenity.
Please find attached a letter from the board of directors regarding rotation of the board.
DIRECTOR VACANCYLauren Rivlin has been a director of Triangle Amenity for several years and has now decided to step down due to family commitments. The board would like to thank Lauren for all her hard work. For those of you who don’t know, Lauren has been organising the summer parties in the garden as well as updating the garden website and communications. With Lauren’s departure it means that there is now a vacancy on the board. If you are interested in joining the board and can commit to attending 5 meetings per year as well as the time to organise events and work on the garden newsletter, then please email firstname.lastname@example.org before 1st March 2018 with your name, address and a bit about yourself. In the interest of keeping a balanced representation of residents on the board, we would ideally like to hear from residents with young children, however, this does not exclude any other interested parties. Anyone wishing to join the board and who put themselves forward before 1st March will be interviewed by the existing board.
Triangle Garden Newsletter Spring 2017:
Please click on the link below:
...............................................................................................................................................................................................SEASONS GREETING FROM THE TRIANGLE’S COMMITTEE The committee is conducting a survey on rotation of directors and has written to each freeholder on the subject. If you are a leaseholder of your house please contact your directors or managing agent if you would like to give input to the question. The committee would also like to take this opportunity to wish you all a wonderful Festive Holiday. CONMAN BEWARE We have received news of a conman in the area who conned one of our neighbours in Clifton Gardens out of £200. The man (possibly dutch) drives a grey Merc E class with dutch plates - left hand drive. He is about 5Ft 6”, stocky, late 40s or 50s with chunky hands. He claimed to be an architect from no. 38 basement flat. He sold cutlery, pots and pans and a table to a neighbour, saying that they had been over ordered - turned out they were low quality. Number plate - 8TLR84. This happened on Thursday 25th August at lunch time. We have also received reports that he has been asking contractors how long their scaffolding is up on buildings. Even if your building doesn’t have scaffolding on it, please take care not to leave windows and doors unlocked even if you are at home. If you see this man or his car, then call the police. BOARD DIRECTOR One of the Triangle Amenity Board directors has recently stepped down and we are looking for new candidates. We will be talking informally to residents who have previously shown an interest in this role, but if you would like to have an informal chat with a Board Director, please contact Aaron at Westbourne Estates: info@WB19.co.uk. We are particularly interested in finding someone with young children who would be willing to organise social activities in the garden. Re-graveling of the Garden Pathways Works to remove and replace the existing gravel will begin on Monday 6th June. The works are expected to take around 2 weeks to complete weather permitting. During the first two days of this project it will not be possible to enter the garden through the main garden entrance on Randolph Crescent and down the ramp. If you wish to use the garden in these first few days then you’ll need to enter the garden through the gate besides No.29 Randolph Avenue. Your garden key will operate both entrances. From Wednesday 8th June you will be able to enter the garden through the main gate but you will no longer be able to access the garden through the Randolph Avenue entrance until the start of the following week whilst work takes place around that part of the garden. During these works the contractors will be using and storing machinery in and around the garden. We strongly recommend that all children are accompanied by an adult at times in the garden during these works. The equipment will be stored inside the entrance of the main garden gate and again we ask that you ensure that your children are kept away from this area for the duration of the works. For those with direct access from private gardens on to the communal garden, whilst the gravel removal takes place at the rear of your garden, you will not be able to use your direct access into the garden and therefore you will need to use one either the Randolph Avenue or Randolph Crescent entrances. We hope these necessary works do not cause too much disruption. EGM This year's EGM will take place on Tuesday 15th September 2015 at 7pm. The meeting will be held at The Warrington Pub. All residents and freeholders are welcome.
KEY CHANGEFor security reasons the locks to the pedestrian gates leading into the Triangle Garden will be changed on Sunday 7th June 2015. New keys will be available at the locations at the times set out below: * At Westbourne Block Management’s office from Thursday 4th June 2015 during the working week by appointment only. Please call 0203 626 0094 to arrange an appointment. * Inside the main garden entrance next to 26 Randolph Crescent on Sunday 7th June 2015 from 14:00 - 17:00. To collect your new key you need to:
- Produce Photo ID and matching proof of residence e.g. a recent utility bill.
- Read and sign the garden rules.
- Bring along your old key. Without your old key we will be unable to issue you with a new key.
- If you do not have a key but are eligible for one, please provide a cheque payable to Triangle Amenity Ltd for £60, of which £10 is non-refundable.